Privacy Policy

Evalgist Shortlist helps users evaluate resumes and related application documents against stated criteria. Evalgist BV processes account, signup acquisition source, support, security, billing, and product-usage data as controller. For customer-provided candidate documents, Evalgist BV acts as processor for the customer.

Candidate documents may contain names, contact details, employment history, education, qualifications, notes, and other information supplied by or about candidates. This data is processed only to parse files, produce evidence-backed analysis, operate the product, provide support, secure the service, and maintain the billing and audit records needed to run the service.

Extracted document text is deleted after analysis. Original uploaded files are retained for up to 14 days for recovery and support, and can be deleted earlier from the product. Evidence-backed results, quotes, notes, and exports remain until the customer deletes the job, account, or relevant record.

Shortlist product analytics are configured without analytics cookies, browser persistence, autocapture, session recording, heatmaps, advertising pixels, surveys, or anonymous visitor experiments. When a visitor creates an account from a campaign link, Shortlist stores the campaign source on the authenticated product profile. We do not send resume content, candidate names, qualification text, extracted body text, or full referrer URLs to product analytics. Analytics is provided by PostHog (EU); error monitoring by Sentry (EU), with Session Replay disabled. See the subprocessors list for the full set of infrastructure and AI providers used by the service.

You can delete your Shortlist data from the Account page at any time, and can request access, correction, export, or other support by emailing privacy@evalgist.ai. Candidate requests should normally be handled by the customer as controller; Evalgist will assist the customer where the request concerns data processed in Shortlist.